On behalf of our clients, we perform certain works or take all purchasing in a company for outsourcing. We are asked on board when you need to make purchases quickly at the lowest cost and labor efforts. Searching for and recruiting professional buyers is time-consuming and expensive, so the companies come to us. We offer our clients two forms of collaboration – procurement outsourcing and provision of personnel.
rubles saved for a client over 12 months
companies are outsourced on a regular basis
Before
After
Before
– availability of premises
– rental price
– competitors offering consignment storage services
After
— Fixed-line telephony
— Data transfer
— Managed Print Services (MPS)
— IT hardware
— Software
— Technical support
— Consulting and outsourcing
— Data center services
— Oil & Gas and petrochemicals
— Car industry and agricultural industry
— Retail and HoReCa
— Banks and financial companies
— Pharmaceutical companies
— Telecommunications
— FMCG
— Heavy and light industry
— Transport and logistics companies
— Courier service
— Office supplies
— Travel services
— Fleet management
— Safety and security
— Legal services
— Mobile communications
—Renting offices, commercial and industrial premises
— Document storage
— Transport for the personnel
— Oil & Gas and petrochemicals
— Car industry and agricultural industry
— Retail and HoReCa
— Banks and financial companies
— Pharmaceutical companies
— Telecommunications — FMCG
— Heavy and light industry
— Transport and logistics companies
— Marketing research
— Service quality surveys
— POS materials and textiles
— Development of promo-sites, corporate identity, presentations
— Industrial equipment
— Spare parts
— Tools
— Maintenance and repair of equipment
— Long-distance and international transportation
— Consignment storage - fuel and lubricant materials
— Customs brokerage services
— Cargo insurance
— Overalls and personal protective equipment
— Recruitment services
— Outsourcing: third-party services
— Personnel insurance
— MICE: meetings, programs, conferences, training
— Maintenance of engineering systems
— Construction and erection works
— Utilities: electricity, gas, water, etc.
— Cleaning
— Furniture
— Repair and maintenance works
— CCTV, anti-theft equipment
What we do: we help the procurement department specialists and requestors in sourcing activities – we make procurement plan, analyze costs, conduct market research, RFI, check suppliers, prepare technical specifications and requests for commercial quotations, develop sourcing strategy. We communicate with suppliers, compare results, prepare analytics for negotiations. We participate in drafting and approval of the contract with the best terms and conditions for a client. We make a presentation demonstrating the results to the management, which is then presented by the company’s employees.
Outcome: with our help sourcing-project is implemented with maximum savings and within short timeframes.
What we do: we analyze costs and suppliers, draw up and update category strategies, describe and help to implement results. We develop and implement policies for spending money in popular areas – travel, mobile communications, printing services and others. We draw up regulations of ‘supplier – customer’ interaction, build a “procure- to-pay” procedure, implement KPIs and SLAs by category.
Outcome: reduced the costs in the category, increased service level, reduced labor costs and procurement timelines.
What we do: we take on all procurement processes in the company. We arrange and launch strategic sourcing, contract and supplier management, category management. We arrange the first line support for all questions. We take spot and low-value purchases for outsourcing. We draft, approve contracts, we ensure they get signed and stored. We recruit and train employees, manage their work, provide necessary software. In case of dismissal of an employee, we provide a replacement. We implement KPIs and SLAs to assess our work accordingly.
Outcome: the company gets an operating procurement system and at the same time saves the money on organization of its own unit.
What we do: prepare reports for financial department, management, global office, auditors, internal clients. We upload data from ERP systems by orders and categorize by costs. We prepare spend analytics by suppliers, business units, functions of initiators (IT, marketing, etc.).
We provide performance reports of procurement department: “coverage” of cost categories, implementation of annual savings plans, average processing time for requests, indicators for major suppliers (volumes, deferred payment, number of contracts and orders). We prepare reports, and analytics for the global procurement department, we assist procurement centers in collecting and processing data from suppliers.
Outcome: procurement department focuses on their core tasks – review major cost categories, search for the best suppliers, and get big savings. As a result, the department value increases in the eyes of management.
What we do: we maintain procurement procedures end-to-end – we draw up and update procurement plan. We prepare procurement documentation – develop a draft contract, assist in preparing technical specifications, together with the client we develop optimal assessment criteria, analyze suppliers’ bids, prepare materials for tender committees, formalize protocols.
Outcome: procurement goes fast, at a minimum cost and in compliance with all requirements of Federal Law 223
A case from practice: a large retail company outsourced procurement to us.
Let us compare the company department’s and our team’s performance
Budget to cover purchases (mln rub) | Number of categories | Amount of savings (mln rub) | Cost of services (mln rub) | The number of employees | |
staff members | 500 | 15-20 | 50 | 14 400 | 3 |
our employees | 1000 | 40 | 150 | 10 560 | 2 |
Here is a sample data for the projects for the last 2 years
Client | Category | Costs of company employees (mln rub) | Costs of our specialists (mln rub) | Amount of savings (mln rub) | % savings on initial costs |
Industrial company | IT equipment | 3000 | 2400 | 600 | 20% |
Large retail company | Mobile services | 4 500 | 1600 | 2900 | 64% |
Large industrial company | Printing services | 7500 | 4875 | 2625 | 35% |
Large industrial company | Express delivery | 4250 | 3250 | 1000 | 24% |
In addition to direct savings, outsourcing in procurement allows you to:
You entrust us with some or all of the tasks in procurement. We are responsible for the result as we have financial incentive – our remuneration depends on performance.
We assign an employee who works at your office, deals with your procurement activities only, and is reporting to your management. You provide the employee with everything needed to work, set the goals, control progress and are responsible for his performance. The employee gets access to our knowledge, expertise and tools.
We will conduct express diagnostics and evaluate potential benefits from procurement outsourcing.